Choose a lasting address
Prefer an address on your own domain, such as the fictional route https://example.org/menu. Avoid printing a filename containing a season if you plan to replace it whenever the menu changes. A stable page can offer the current menu, drinks and useful languages.
A menu page also lets you display text suited to a phone. If you prefer a PDF, the page can link to it: change that link for a new edition while keeping the address printed in the QR code.
Replace the content, not the shared address
- Keep a copy of the current menu so you can roll back.
- Publish the new menu on the intended page or replace the linked document.
- Check dishes, prices, dates, languages and readability on a phone.
- Open the printed address in a signed-out browser profile.
- Scan a QR code already on a table, not only the one on your screen.
If you replace a PDF at the same address, also check that a browser is not displaying an old copy. A stable page linking to a new file can make editions clearer.
Work with a QR code already in print
First read its exact content. If it leads to a page you control, keep and update that route. If it leads to an old file on your domain, your provider may be able to preserve the address or set up an appropriate redirect.
If it points to an external platform, check its replacement options and access conditions. Editing the original image does not move an already printed QR code to your domain. If the destination can no longer be controlled, plan to replace the affected physical materials.
Organise future editions
Assign one person to publish the menu and another to check the result. Record the stable address, file location and last verification date. Avoid having essential access depend on a former supplier’s personal account.
Keep a menu available without a smartphone for customers who need it. Plan the full journey with QR codes for restaurants, sharing an accessible PDF link and retaining access.